Scoraig Teaching Group Committee 27 April 2015

Scoraig Teaching Group Committee Meeting Minutes Monday 27 April 2015

Present: Jill, Aggie, Estha, Mairead, Chisha and Zoë

Apologies: Lisa, Anthea, Jessie

  1. Meetings Procedure

Zoë to take minutes. Jill to chair. Next meeting Tuesday 2 June at 11am.

  1. Admin Update

End of Year Accounts – New excel format, new petty cash policy 1 cashier, standing float, Bunkhouse income BACS or cheque.

VAT – STG eligible for reduced rate VAT as charity – form to return to HMRC with most recent accounts to receive certificate.

Office Computer – Thanks to Lee, looking into transfer of files from office computer to external hard drive to facilitate access.

Signatories – Finally completed after much delay/frustration – complaint registered, compensation awarded to STG of £620.40.

  1. Bunkhouse

Fuel – It was decided any future long-term tenants will be liable to provide their own fuel eg coal and gas.

Summer Bookings – 2 bookings taken already. Further promotion necessary for summer period between Monday 6 July – Friday 14 August. Update website to reflect this, post on Scoraig small ads, contact tourist office, post ad on gumtree. Zoë to do.

Alternative Accommodation Options – As there is currently a long-term tenant and there may again be, it would be good to add more info to the website about alternative options for accommodation. Zoë will co-ordinate.

New Bunkhouse – There was also the suggestion that funding streams could be explored to finance a new purpose built bunkhouse and this should be discussed with SCA, to see if there is interest, and if so, to establish a feasibility group.

Annual Maintenance Schedule – Water crisis at the weekend – filter needs to be changed on a regular basis so Aggie will do so in future. Rayburn needs to be looked after too. Suggested that an annual maintenance schedule is devised and followed. Zoë will prepare a draft for consideration at the next meeting.

  1. Secondary School

Stools ready for use – awaiting feedback from school. (Thanks to Ewan Bush for collection and delivery).

Lighting – Thanks to Hugh for the test spots in kitchen. Consensus please swap out cool white for warm. After discussion, Zoë to explore uplighters too for a more diffuse light option.

Chairs – very comfy and met with general approval – felt feet needed for chairs – Zoë to source in Inverness.

Nursery Toilet Floor – thanks to W for doing it, looks good, still requires some finishing mastic.

Blinds – Kitchen ok for projectors for the time being – we will continue to explore more permanent alternatives for both spaces.

STG Volunteer Day – Old well needs to be filled in. Suggested could combine with other jobs for an STG volunteer day. Bench varnishing to be included. Sunday 5 July is suggested date.

Windmill Workshop – went well – dinners hosted in the school – very positive feedback – £100 earned for STG.

Recurring Water Leak – either roof or water tank – Aggie to contact Aaron to come and give the roof a once over.

  1. Primary School

Teacher on Committee – In response to offer STG would be delighted to have a primary school teacher join the committee.

  1. Events

Jorgen Talk – projection worked well – described as very inspiring.

AGM – Wednesday 24 June – afternoon tea from 3pm meeting at 4pm.

Polish Food Night – Chisha proposes to host Polish Food night to fundraise for her education.

Children’s Party – Ellie and Don have expressed interest to book school for birthday party at the end of September.

  1. AOB

Nothing raised.

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