STG Meeting Minutes Tuesday 3rd November 2015
Present: Jill, Aggie, Jan, Estha, Lisa, Jessie, Anthea, Zoë
Apolgies: Chisha, Mairead
(1) Admin Update:
(i) Accounts – Current balance £4,637.04. Bills from Nigel and Luke have been received, so total for the Driftwood Porch refurb is now £1210.60. Further stonework required. The Brunch raised £105.05 and the Curry Night £108.
(ii) VAT Charity Registration – STG now recognised by HMRC as a charity for tax purposes. Eligible the following:
Gift Aid – donations above £20 we can claim back income tax paid by donor if they fill in the appropriate form. Suggest now giving out forms.
Small Donations Scheme – donations of £20 or less can claim 25% back from HMRC. Again suggest we do this from now on.
VAT Relief – on some goods and services, power and fuel and goods for disabled people. This needs to be negotiated with suppliers at point of sale so any relevant future purchases should have this in mind.
(iii)OSCR Return – Submitted and accepted though they noted that name of Trustees need to be included in the annual report. I supplied them with the names, Jill Beavitt as Chair, Estha Rushforth as Treasurer and Jessie Millard as Secretary and will ensure this included in future years.
(iv) OSCR Constitution Changes – The appropriate form has been submitted but no response as yet.
(v) Registration as Landlord for Driftwood as Long term Let – Form has been completed and returned. Further requirements are an Energy Performance Certificate (DM Hall or Allied Surveyors could do it £135±), Furnished – fire safety tickets on all furniture supplied. (Jill looking into Gas Saftey and Electrical Certification).
(vi) Village Hall Grant Scheme – due 31st December – confirmed committee is happy for this to be applied for again this year. Potential £1k towards running costs.
(a) Landlord Registration
The various aspects of landlord registration were discussed :
(1) Electrical certificate
(2) Gas certificate
(3) Energy performance certificate
(b) Fire Safety
Book to be started and regular checks need to be done.
(c) Long term let
‘Driftwood’ will be tenanted as a long term (permanent) let as from the 27th December 2015.
For short term tenants fuel will be provided as part of the rent.
(e) List of suppliers
A list of useful suppliers will be provided by the end of December.
(f) Tenancy Agreement
The terms of the tenancy agreement for long-term let were discussed.
(3) Secondary School
(a) Events :
Curry night was successful and enjoyed by all.
Fireworks night to be held Saturday 7th November.
Produce/craft fair and all day cafe to be held Saturday 6th December at the secondary school
10.30 – 3pm. To book a table txt Anthea. ( 0777 0415611)
‘Camping’ in the school will be discussed further at a later date.
Date of next meeting – Tuesday 1st December at 11am