SCA meeting 12.3.17

Scoraig Community Association: Minutes of a meeting held on 12.3.17

Present: Malcolm Alston (Chair), Cathy Dagg (Secretary), Sandy Lamb, Laurence Glass, Aggie Brudenell, Luke Richards, Nigel Rushforth, Jan Betts, Dale Nicholson, Andy Cox, Jessie Millard

Apologies: Ian Hammons, Davy Forsyth, Jo Baker, Paul Betts, Lisa Grant

1.Minutes of previous meeting were read, approved and signed off by Chair.

2.Road Job: Laurence gave a resumee of work carried out in 2015-16 and 2016-17. Most of the work recently has been the top section up to John Sangster’s gate. A ditch collapse below Michel’s needed a plastic pipe. Scalpings from Ullapool quarry proved finer than the first batch but seem to be binding well. Luke is now going to be transporting bags of pebbles to points along the bottom section which hasn’t had any work since Dec 2015 and now has some quite large holes. There ensued a discussion on the relative merits of aggregate and pebbles.

Proposal: Laurence proposed that the present system of large pebbles and quarry dust be continued. Seconded by Luke, motion carried by all with one abstention.

Badrallach footpath: Cathy reported on the state of the footpath as exposed by the recent fire.

Proposal: Cathy proposed that a small sum from the SCA road money be used to pay for clearing culverts and ditches along the section of footpath on Badrallach common grazings, technically beyond our remit. Motion seconded by Jan and carried unanimously.

Cathy will investigate alternative sources of funding which might be approached if there is a catastrophic collapse along the Badrallach section.

3. Fire: after the recent out of control muirburn fire it was agreed that the combination of beaters and backpack sprays was effective, but the beaters were heavy and more backpacks would be useful. Luke offered to retrieve and repair beaters left at the deer fence gate. It was also agreed some training would be good, and Aultbea fire service should be approached for advice on this.

Proposal: Laurence proposed SCA funds be used to buy another backpack spray. Motion agreed unanimously

4. Insurance renewal. This is due next month, £106.7 per annum. It was agreed that it was useful and should continue.

5. Badluarach shed. Peter Young has not cleared out the shed. Malcolm will phone him and suggest that he remove anything he wants within a week, after which it will be deemed to be up for grabs.

6. First Responders: Dale is now official, but Luke isn’t at the moment. It was agreed that a refresher day would be useful.

7. Mooring Boat: The new engine was praised and Laurence thanked for his efforts in researching and finding. The mooring boat has a split plank which leaks when laden, and the Serena needs fixing up to be 8-ready. Luke offered to do this work

8. Next meeting May 14th 4pm                                                                                                  Cathy

SCA minutes 12.3.17

SCA meeting held on 27.11.16

Scoraig Community Association

Minutes of a meeting held on 27.11.16

Present: Malcolm Alston, Cathy Dagg, Laurence Glass, Jan Betts, Luke Richards, Jessie Millard.

Apologies: Lisa Grant, Nigel Rushforth, Paul Betts, Jill Beavitt

Minutes of previous meeting approved, signed off by MA.

Road Job: There are three months left on this year’s budget.

Footpath to Badrallach. After recent wet weather the footpath is now showing where work is needed. Ian has asked for timesheets to start work here.

The top road section from Ali Weightman’s to beginning of Ruigh’riabhach isn’t too bad, but the road below Lotts needs work. However Laurence feels that as most of the potholes are down onto stone bases they shouldn’t deteriorate much more. The road is being widened by heavy wide vehicles, particularly where they swerve to avoid potholes, bushes etc, and is now so close to the ditch in places that it is breaking down. The collapse below Michel’s is now fixed, with a section of pipe, but this unexpected cost in labour and materials has taken up a large chunk of the residual budget. Laurence is concerned that the retaining wall below the Betts’ is weakening and could lead to a major collapse. Posts could be erected to keep vehicles away from the edge but mostly drivers need to go more slowly and carefully. Notes or e-mails will be sent out to remind residents to drive considerately. It was agreed that the residual budget this year might be best kept back in case of a major collapse

Luke will bring bags of aggregate up from Tom’s port to the track, and Malcolm reminded road workers that there are still bags above his for use by anybody

Shed at Badluarach jetty: The Youngs may clear out the rubbish, but if not Laurence pointed out that there is some useful stuff there and clearing could be done by a group in Spring. Situation re ownership or tenancy of land needs clarification, Cathy will try and chase this up.

Lighthouse re-display: Cathy will call a meeting of interested contributors

Mooring Boat: It has proved difficult to have a dedicated meeting to discuss new engine with enough shareholders. Therefore when the old engine died Laurence just went and bought a new 8. It was agreed that the 6 is not robust enough to be on the mooring in winter. An extra £400 was raised for the new engine by asking shareholders for donations. Nigel bought it through his croft account which brought the price down by £750. There is still enough money for repairs and strengthening of transom of Serena, Luke will do this work.

Financial Report: no report was presented as there is no change from previous meeting.

AOB: Malcolm will now be away for 3 months. If there is a need for a SCA meeting Luke will stand in as temporary chair

Next meeting will be 5th March 2017, 4pm in SSS                                                                  cheers, Cathy

download pdf here sca-minutes-27-11-16 

SCA Minutes of an open meeting held on 23.10.16

Scoraig Community Association

Minutes of an open meeting held on 23.10.16

Present: Cathy Dagg, Aggie Brudenell, Laurence Glass, Nigel Rushforth, Janet Betts, Dale Nicholson, Malcolm Alston, Ian, Luke Richards, Paul Betts

Apologies: Winnie

Minutes of previous meeting (AGM) were read and approved

Matters Arising:

  1. Road Works. Laurence has no fixed work schedule until the weather turns wet to show areas that need work. Scalpings are ferried across and ready to be used. More will be bought in April. There is no news from Highland Council on the possibility of a sample load of used tarmac. Dale pointed out that bags of material at Tom’s port will need to be moved higher before gales start. Footpath: Cathy has noted a couple of eroding culverts. Areas needing work will be marked with canes for Ian to prioritise. Vegetation: Laurence and Aggie have been clearing back gorse on Chris’s hill and behind Alli Weightman’s but there is plenty more to do. Brashings have gone to the bonfire site.
  2. Financial Report: The SCA account is holding more money than it needs for everyday expenditure. Hugh has suggested investing in some high interest enterprise. Laurence suggested that a trailer dedicated to the road job would broaden out the number of people who could work, if they already have a quad. Various options were discussed and second hand trailers posted online will be investigated.
  3. Peter Young’s shed at Badluarach Jetty. It was agreed that the contents of the shed are Peter’s responsibility, and that he should be asked to either clear it out himself or agree to foot the bill for someone else to do it, before the SCA accepts any form of ownership. Laurence suggested that the site would be most useful as a covered loading bay. Cathy will continue to pursue the issue of ownership or tenancy of the land on which the shed sits.
  4. Lighthouse refurbishment: Discussion on this deferred to a dedicated meeting this winter, organised by Cathy
  5. Mooring Boat: business deferred to a dedicated meeting following this one.

 

AOB: Paul Betts offered to move bags of road material to where needed, if his costs can be covered.

Next meeting Sunday 27th November at 4pm in SSS. This time now amended to 3pm.

Cathy

 

Download minutes here

SCA AGM minutes 2016

Scoraig Community Association: Annual General meeting 2016

Held on 18.9.16 at Scoraig Secondary School

Present: Malcolm Alston, Cathy Dagg, Dale Nicholson, Paul Betts, Andy Cox, Jessie Millard, Laurence Glass, Jill Beavitt, Aggie Brudenell, Nigel Rushforth, Janet Betts, Bev Beavitt, Zoe Fothergill, Davy Forsyth

Apologies: Lisa Burstall, Estha Rushforth, Jo Baker

1.Summaries of the year’s activities

Road Work: Laurence listed the road work carried out over the past 12 months, including the mending of blocked ditches and culverts, filling of potholes, cutting back of vegetation. The damage from the drilling rig is considered to have been the final straw leading to the culvert collapse below Aggie’s. Highwater paid a sum towards this repair. He proposes to add a fence and reflective tape at the culvert.

Mooring Boat: Laurence reported on the new pole, made by Sam Barlowe and paid for from the mooring boat’s high interest account. A new engine will be needed soon (see below for discussion)

Financial Report: This report, prepared by Hugh, was available to read in printed form and was summarised by Malcolm.

  1. Minutes of previous meetings

Minutes of AGM 2015, held on 27.9.16 were read and approved

Matters arising: Peter Young’s shed at Badluarach pier area. Peter has given up ownership and Malcolm now has the key. It is in poor condition and is full of rubbish but could be a community resource. Ownership of land needs to be established. Cathy will investigate.

Minutes of SCA ordinary meeting held on 14.8.16 were read and approved.

  1. 3. Directors of SCA

All directors resigned. Bev proposed a bulk reinstatement, seconded by Nigel, but Ewan and Estha don’t want to continue and Jo Baker’s intentions are unknown, so she was presumed to be unwilling to be reappointed.

The following directors therefore continue: Malcolm Alston, Cathy Dagg, Laurence Glass, Aggie Brudenell

The following three new directors were elected unopposed:

Dale Nicholson, proposed by Cathy, seconded by Malcolm

Jan Betts, propoed by Paul Betts

Nigel Rushforth, proposed by Andy Cox

  1. Further Business

 4.1 Road Job: Laurence asked the meeting to approve that he and Nigel, as directors but not office bearers of SCA, continue to take up to a maximum of £1000 each as wages for road work, as previously agreed. Paul Betts required assurance that there would still be money available to pay anyone else who wanted to do road work. It was agreed that since Laurence took on the job of road overseer, there has been an improvement in repair work.

Motion: that Directors (not office bearers) of SCA, ie Laurence and Nigel, be able to take a wage from the Highland Council allocated budget for the road work. Proposed by Bev and seconded by Dale. Motion was carried by 8 votes in favour and two abstentions.

4.2 Mooring boat outboard: The need to upgrade from a 6 horsepower to an 8 was discussed, the disadvantages of an 8 being its weight and extra cost. The engine needs to be robust, which a lightweight model of an 8 may not be, but not too heavy to lift off the boat in bad weather. Bev will get a list of weights and prices. Dale will ask Ian for details of the one he recently bought. The old engine will be offered for sale by sealed bid.

Paul asked if an automatic bilge pump might not be a good idea, to prevent the boat from swamping. It was felt that this might be good for rainwater but would not work well enough when the boat swings into a wave.

Further discussion on mooring boat issues deferred to a specific mooring boat shareholders meeting.

4.3 Lighthouse and exhibition. Jill felt the lighthouse is looking shabby and Cathy pointed out that the original exhibition panels are now 10 years old and could do with replacing. Some ideas were put forward for new panels, but this, and a programme of painting the exterior etc, will be put on the agenda for discussion at next meeting with a view to doing work through the winter.

4.4 Harbour Dues: Cathy apologised for not yet writing to the harbourmaster. Paul suggested we ask what sum Scoraig as a whole should pay, this sum could then be divided between boat owners/users. It was pointed out that parts of Badluarach jetty are in need of a thorough clean to remove seaweed

4.5 SCA Finances: Laurence advised that the money in the SCA account is growing and the SCA should consider investing part back in to the community.

Next meeting Sunday 23rd October 4pm in SSS

 

Directors met after the public meeting to appoint office bearers:

Chair: Malcolm, proposed by CD seconded by AB

Secretary: Cathy, proposed by MA seconded by DN

Treasurer: Nigel, proposed by MA seconded by LG

Cheers,   Cathy

SCA cash flow 2015-16

PDF download -> sca-money-report-september-2016

sca-money-report-september-2016

 

Just for the avoidance of doubt, I am not the accountant who gets paid £200 per year but the volunteer book keeper and web monkey for the SCA. Hugh.

SCA Minutes of a meeting held on 14.8.16

Scoraig Community Association

Minutes of a meeting held on 14.8.1

Present: Paul Betts, Jan Betts, Dale Nicholson, Martha Kerr, Mark Fletcher, Marey Fletcher, Aggie Brudenell, Cathy Dagg, Laurence Glass, Winnie, Malcolm Alston, Jo, Nigel Rushforth

Apologies: Ewan Bush, Lisa Burstall

  1. Road maintenance: use of recycled road planings:

Correspondence: Laurence had requested further information from Douglas Miles, HC Roads dept, but he is on holiday.

Ewan Bush e-mailed his concerns, which were summarised by Cathy

The meeting referred to copies of the SEPA document, available online: https://www.sepa.org.uk/media/154246/road_planings_guidance.pdf

Arguments For: Paul Betts spoke in favour. The material is free. His opinion is that as the material had been laid for many years, any leaching of toxins would already have happened. HC are unlikely to do anything that would make them liable for environmental damage. The possible negative visual effect can be covered with sand. Some of the materials we are already using, eg lime, also leach into the environment.

Arguments against: Ewan Bush sent an e-mail. Cathy forgot to bring it to the meeting but summarised its contents. The full text is as follows:

  1. There is no guarantee that the material being offered is of non hazardous origin (without carrying out tests on individual deliveries)  It is the road contractors responsibility to determine the classification of the material before it is removed from the road surface by taking core samples etc. Tar planings from older roads
    may contain tar derived from coal which is classed as hazardous waste by Sepa.
  2. There is no mention in Sepa’s guidance of other known hazardous substances that accumulate over the years on road surfaces such as heavy metals, oils, rubber from tires etc.  I called Sepa in Dingwall and they did say it is possible that heavy metals would be present.
  3. If material comes from a Council Depo It is possible that invasive plants may be present and seeds may find there way onto scoraig. These storage sites are often contaminated with Hogweed etc. If planings are heat treated and come straight from road works then this is less of a problem.
  4. The planings may be very suitable on inclines where the Scoraig track is subject to heavy erosion. It should bind together if laid to adequate depth. It is arguably not suitable as a surface material for flatter sections of the road where rain water lies as it will inhibit surface water from draining through substrate.
  5. Scoraig is still a relatively pristine environment and it is easy to take this for granted. Please consider the long term effects of importing man made materials, cars and vehicles and the effect it may have on our environment. I am all for the planings being recycled into new and existing roads but why take the risk on the Scoraig track when suitable virgin aggregate is readily available at relatively low cost.

Other points raised:

Laurence is in favour of selected use of road planings in certain areas. It is 3-4 years since the material was first offered to Scoraig by HC and there may now be none available anyway. The proposal is to take an initial small amount for experiment

Malcolm pointed out that over the years pebbles off the shore have proven not to settle in well enough, scalping from Chris Latham’s rock crusher came too slowly in small quantities and cost quite a lot. He feels some areas of the track will be suitable for, and benefit from, use of road planings and feels that HC would not knowingly distribute harmful material. HC, as we know, are cash-strapped and our future road mending budget is not guaranteed. It would not be politic to refuse the offer of free material

It was noted that many years ago Tommy laid the same material along a section of the east end of the footpath at Badrallach. This has held together very well.

Jonah (not present at the meeting) had mentioned he’d be happy to see the material used at the top of the pier where the pebbles are eroding down.

Vote: For: 9 Against: 0 present but two expressions of against from people not able to be present

Abstentions: 4

It was agreed that a proviso for use would be that it would only be laid on any particular section of track after discussion with, and approval of, people whose land/house/garden lies below the track.

  1. Other Road Matters:

Road Finances: There is £700 left after SCA has taken its 10%. £300 will be held back to pay Ian for work on the footpath this coming winter. The culvert work has cost an unexpected £200 but some compensation may be forthcoming from HC Education Dept who commissioned the drill rig.

Culvert repairs: This is now almost up to full height and road will re-open to normal traffic Monday morning. Crushed ditch below Kenny’s may need repair work

Other road priorities: Water on track between Michel’s gate and Betts’ gate, above Beavitts and just east of Lisa’s pond

Vegetation should really be cleared back from the road, particularly as this prevents pedestrians and cyclists from being able to step out of the way of vehicles. This could be done by volunteers taking the section below their crofts. Paul offered to cut with a finger mower if anyone can lend him one

  1. Minutes of last meeting approved and signed

Matters arising: Paul has reduced the height of the boulder on the track going down to the pier and will try to reduce it more.

  1. Highland Council Harbour Dues: Cathy will write to Len Campbell suggesting compromise.
  1. AOB Jan Betts representing other people objected to the proposed cycle track, based on Hugh’s route options raised at the last meeting. One particular objection is that people would find themselves liable if a track user were injured. However, at this stage the idea had been put forward as a subject for debate rather than a firm proposal, and safety for all road users was the major intent.
  1. Next Meeting is AGM on 18th September at 4pm in SSS. All welcome, bring a £.

Cathy

Note: The minutes for most SCA meetings are archived here at the Document Download page.

SCA meeting Sunday 14th August at 4pm

Scoraig Community Association

There will be a meeting on Sunday 14th August at 4pm in the secondary school, open to all.

Main item on the agenda is the road, as usual.

There has been an offer from HC roads dept of a load of bitumen-based road planings. Although free and recycled, these may not be acceptable and, if you’re interested to find out more, have a read of:

https://www.sepa.org.uk/media/154246/road_planings_guidance.pdf

If there’s time, other business will be discussed.

SCA Extraordinary General Meeting

SCA Extraordinary General Meeting

held on Sunday 25th October 2015

Present: Malcolm Alston, Laurence Glass, Cathy Dagg, Nigel Rushforth, Aggie Brudenell, Estha Rushforth

Apologies: Ewan Bush

  1. Minutes of previous meeting read and approved.
  1. Laurence resigned as chair. Cathy proposed Malcolm as chair, seconded by Estha. Malcolm agreed on the understanding that Winnie would take priority over SCA and proposed a vice or rotating chair . It was agreed a temporary chair could be nominated if necessary. Malcolm proposed to introduce a 90 minute maximum duration for SCA meetings unless otherwise agreed in advance.
  1. Road: It was agreed that a lorry load of Ullapool quarry aggregate, this being 19 tonnes at a price of £358 would be ordered. A volunteer day will be called for bagging and ferrying. Meanwhile Douglas Miles from Highland Council has been on holiday and not responded to our request for materials but this avenue will still be pursued, and HC will be asked if any left-over part loads after road works in the area could be given to us.
  1. Community Broadband: a request will be made for more information, particularly about potential start-up costs per household.
  1. Bonfire Night Saturday 7th November, 5pm start. STG are sending notes round. Malcolm requests that any contributions of firewood be added to feeder piles not main bonfire.
  1. Lighthouse: Aggie has given it a thorough clean.
  1. Next meeting 29th November 3pm in SSS.

Cathy

download SCA EGM 25.10.15

SCA public meeting 11th October

Scoraig Community Association

Public meeting held on 11.10.15

Minutes (download SCA meeting 11.10.15)

Present: Aggie Brudenell, Laurence Glass, Cathy Dagg, Dale Nicholson, Malcolm Alston, Elly Edwards, Don Staniford, Luke Richards, Paul Betts, Janet Betts, Nigel Rushforth, Andy Cox, Martha Kerr, John Sangster, Sandy Lamb

1.Minutes of previous meeting read and approved

2.Road Job

2.1 Road job gaffer/ overseer/ co-ordinator. This role had been discussed at previous meeting and David Bush had expressed an interest but he has not been in touch since. Nigel would be prepared to do the job for the west end but not the east. Laurence then proposed that he resign as director of SCA to do the job. This was met with general approval and agreed to call an EGM in two weeks time, 25th October.

2.2 Discussion: The following aspects of the road job were discussed in detail:

  • Environmental impact of taking pebbles from by the pier, and alternatives. Some stone is produced during sand quarrying but requires a stone crusher. Agreed best use of available HC budget may be to buy aggregate. First HC will be approached to see if they can provide materials or plant. If none forthcoming, then £500 to be spent.
  • Value of volunteer days, but qualified with comment that volunteers need direction. Jan Betts suggested doing an audit of available plant and vehicles and peoples willingness to use on road.
  • Necessity of good road use, ie speed limit observed by all, 15mph is preferable but unenforceable. Andy Cox suggested road tax, but Malcolm felt this is already covered by our paying Council Tax
  • Footpath to Badrallach should be allocated its own budget, agreed £270 out of this year’s remaining budget
  • Road mending methodology: Andy Cox suggested ripping it up a section at a time and re-grading but this won’t work where it is eroded down to bedrock. Agreed different sections need different mends
  • Prioritising sections: agreed that the section above the Beavitts needs doing.
  1. Community Broadband: SCA has been approached to see what interest there is. Laurence will respond.
  1. Bonfire Night: Saturday 7th provisionally. Malcolm will provide wood for bonfire and the usual contributions will be made for fireworks.
  1. Next meeting is EGM on Sunday 25th October at SSS at 4pm. Laurence will resign as chair and a new chair will be appointed from present SCA directors.

Cathy

Extraordinary General Meeting of the SCA

There will be an Extraordinary General Meeting of the SCA in two weeks time, Sunday 25th October 4pm, at which Laurence Glass proposes to resign as chair and a new chair will be appointed. This is so that Laurence can take on the role of roadworks overseer